Workshop 5: Defining methods to reflect, evaluate and redefine the action plan

Purpose – Rationale 

  • The fifth workshop attempts to engage the promoters and stakeholders in designing and adopting evaluation methods for their action plan.

  • Tools and methods designed in this workshop will be used throughout the following stages of the project in regular time intervals to facilitate reflection and optimization of the process. 


Participants (stakeholders’ representatives) will:

  • Define indicators to monitor progress.

  • Outline the evaluation plan

  • Review the progress of the action plan

  • Redefine (if necessary) the action plan.

Target Group/ Audience/ Participants:

  • Coordinators from stakeholder organizations


  • Teachers/ Teacher Trainers & Promoters


  • Computer and Projector

  • Power point presentation with editable action plan templates.


  • 3 Hours


Activity 1: Defining indicators


The facilitator summarizes the work done so far and the aim of this workshop. The brainstorming technique is used to establish indicators that track the progress of the program and define how successful program activities have been in achieving the program’s objectives.

The activity begins with the questions:

– How can we ensure that the activities will be implemented as it was planned?

– How to ensure that the program activities made a difference?

A discussion of the ideas follows to extract a list of suggested indicators. In the end, the final indicators will be chosen to evaluate the action plan.

Activity 2: Defining Data Collection Methods and Timeline


The facilitator and the promoters discuss and decide the methods for gathering data and how often various data will be recorded to track indicators.

Participants need to decide:

❑Who will be responsible for collecting the data for each indicator?

❑Who will compile and analyze data and fill in reports?

❑How often will data be collected?

Roles are assigned with input from all team members. Depending on their skills, knowledge and availability.

Examples of indicators and data gathering methods:


Activity 3: Create a Plan for Dissemination


The facilitator asks participants to consider the following:

❑How will data be used to inform staff and stakeholders about the success and progress of the program?

❑How will it be used to help make modifications and course corrections, as necessary?

❑How will the data be used to make program practices more effective?

A discussion is followed to:

Define plans and methods for internal dissemination among the program team

Dissemination among stakeholders and sponsors (if there are any)

Responsibilities are allocated to promoters and stakeholders

Activity 4: Setting follow up meeting


The meeting is concluded by setting the next follow up meeting to:

review the evaluation of the program based on the information that will be collected

make all necessary adjustments.